Young People’s Theatre Newcastle

YPT Terms and Conditions

YPT Terms and Conditions

UPDATED November 2022

Adult Membership and Working With Children Check

Young People’s Theatre Newcastle Inc. (YPT) is a self-funded, community-based organisation, governed by a Constitution with a large volunteer base. Adult Membership ($10 annual fee) is a requirement for a minimum of one parent per family, and for employees, adult tutors, and  volunteers.

Adult Membership ($10 annual fee)  is renewed and invoiced yearly. Adult members accept YPT Objectives as detailed on our website and agree to YPT policies and procedures. Adult Members may attend General Meetings, vote in meetings (after 3 meetings have been attended in the previous twelve months); hold elected or appointed officer positions; audition for and/or become involved in productions, depending on the criteria set by the Artistic Director for that production.

Our priority is to provide a safe environment for our young people. Adult Members must provide a Working with Children Check (WWCC) before a  student is eligible to audition for a production.

Extension Classes

Extension classes may only be accessed following enrolment in a  base class of either YPT Drama, Think Beyond or Behind the Scenes (Tech). Following enrolment in a base class students may enrol in the extension class program that includes Musical Theatre, Jazz, Tap, Sing-Act-Move and private tuition in drama, singing and tap. Extension class descriptions and Timetable information can be found on the Theatre School page.

Private Tuition – singing, drama and tap

Singing and Private Tuition Terms and Conditions are detailed here

YPT for Senior Students + Post-School Students

The YPT Think Beyond program is for senior students in Years 11 and 12 and, by negotiation, for those within the 2 years post-school period. Students can choose either Think Beyond Drama OR Think Beyond Musical Theatre or both.  Where a Think Beyond Student attends more than one YPT class, additional classes will attract a 25% discount e.g., Class 2 (25% discount); Class 3 (25% discount) etc.  Further details of the Think Beyond program can be found here. 

Theatre School Attendance

Punctuality, attendance and participation are extremely important within the Performing Arts Industry and, in turn, at YPT. YPT considers punctuality, attendance and participation in terms of maintaining a place in class and in eligibility to audition for productions.

To retain a place in a drama class in the following semester appropriate behaviour and a 75% attendance and participation rate over the previous twelve months (or pro rata for a shorter period of enrolment) is required.

Email applications for leave of absence for leave greater than 2 weeks for family holidays or ongoing illness to Approved leave of absence will be excluded from the 75% attendance policy.

Leave of absence will not be approved for sport, other weekly commitments, personal or school commitments, short holidays (less than 2 weeks), participation in productions with other theatre companies; or events with schools or other organisations.  Leave of absence will not be approved for one-off sick days.

Eligibility to audition for YPT Productions

Students are eligible to audition for Productions based on:

  • appropriate behaviour, punctuality and participation in drama and extension classes
  • 75% attendance in Theatre School Drama classes for the previous semester
  • audition eligibility criteria specific to a production
  • continued attendance at drama classes during the rehearsal phase and performance season
  • appropriate record of attendance and behaviour in previous productions
  • parent volunteer support in previous productions
  • parent provision of a current WWCC prior to the audition
  • student and parent attendance at a Production Information Meeting (PIM)
  • lodgement of a parent signed Production Commitment Form prior to the audition
  • further information is available in our FAQ’s on our Theatre Company page of our website.

Fees and refunds

Families have an option to (i) pay fees in full by the invoice due date or (ii) set up an EziDirect arrangement prior to the due date.  Refunds are not given for missed classes. Late fees are charged where payment is not made by the due date. 

Upon registration families can choose to pay fees as follows:

  • immediately via MasterCard or Visa
  • by a flexible fortnightly Direct Debit plan. Full ezidebit details here.
  • by the ‘Invoice Me’ option. This is frequently used for families who have a Creative or Active Kids voucher to claim. NB: These vouchers must be submitted to YPT on the form found on the Theatre School Page of our website.

A refund will only be given if a student decides to withdraw during the first 2 weeks of enrolment. YPT will refund the remaining classes less an administration fee of $50. After a period of 2 weeks no refunds will apply.

YPT Uniform

Students are required to wear the YPT uniform, as detailed below. In addition, both adults and students must wear enclosed shoes in backstage areas of the theatre, including in the Ford, Leis and Green and Sewing Rooms. 

If students repeatedly fail to wear their YPT uniforms, they may be excluded from class activities.

YPT has a uniform code for the following reasons:

  • Wearing the YPT uniform focuses students’ minds on what lies ahead in drama classes. It provides a separation from other activities and the world of drama indicating that drama is the priority.
  • The uniform removes children from the identity of their personal school uniform which can indirectly exclude others without that uniform. 
  • The uniform promotes a sense of community and is an external sign of belonging to the YPT family.
  • To allow ease of movement with adequate coverage to reduce any risk of exposure that may cause embarrassment.
  • Drama is often physical; students often find themselves in a range of extreme physical positions.

YPT Drama class base uniform

Musical Theatre + Jazz uniform

YPT base uniform + black jazz or dance shoes

Tap uniform

YPT base uniform + tap shoes

Special Events uniform (e.g. Theatre School showcase)

YPT base uniform

Safety/Emergency Procedures

Any person moving from the foyer into the backstage area or entering through Stage Door is required to sign in and out of the theatre. This is a demonstration of our commitment to safety. Emergency Drills are scheduled at the theatre prior to productions and Evacuation Notices are displayed throughout the theatre buildings.

YPT is required to keep the gates at the Hunter School for the Performing Arts (HSPA) locked during Saturday morning classes.

Parents/carers arriving late to pick up their children after classes or rehearsals will incur a late pick-up fee. The invoice will be emailed and added to your account.

Provision of medical and wellbeing information for YPT to support child

YPT requires that parents notify any health or other issues that could affect the welfare of their child at YPT. Issues may include general medical or custody issues, learning difficulties or physical disabilities. At enrolment, we require parents to provide details of any issues and strategies to address the issues.

In relation to heath issues, we ask that you nominate the issue, e.g., asthma, allergy, etc., indicate what intervention is required and where necessary, provide a copy of an up-to-date Medical Action Plan.

In relation to additional learning and behavioural needs, we ask that you provide allied health information, e.g., occupational therapist, counselling or other support documents outlining strategies that could assist to support your child in a learning environment. 

Necessary physical contact

Drama classes and rehearsals include the development and exploration of activities that may involve students coming into direct physical contact with the teacher and/or tutor.

Injuries and Loss of Personal Effects

Our classes and activities often involve the development and exploration of physical skills, such as running. These activities carry the risk of physical harm. It must be understood and agreed that YPT will not be responsible for any injuries incurred during YPT activities

YPT will not be held responsible for loss or damage of personal belongings whilst at classes.

Student expression and the right to feel safe

All students have the right to feel safe to express themselves in our classes without fear of ridicule, bullying behaviour or physical harm. If any student is in breach of this expectation, YPT has the authority to exclude him or her indefinitely without a refund.

Class observation

Parents and friends are not permitted to observe YPT classes. Parents are invited to attend open days and the annual Theatre School Showcase .

Photography and Videoing

Parents and students are not permitted to take photographs or video recordings of their child/children or other YPT students while they are engaged in any YPT activities.

Consent for YPT to use images

YPT reserves the right to make archival photographic and/or visual recordings of classes, rehearsals, events, excursions, and productions for inclusion in YPT archives and for use in YPT multimodal marketing publications.

Student Associate Membership

Students in Year 12 , who have been enrolled at YPT for a minimum of 2 years and have an appropriate participation and attendance record, may apply for Student Associate Membership. Year 12 is defined by YPT to start in January of the final year at school and NOT in Term 4 of the preceding year as defined by the Department of Education. Associate Membership enables YPT students who meet the stipulated criteria to be eligible to audition for productions while not being required to attend weekly drama classes.  Acceptance is at the discretion of the Theatre Manager. If accepted, payment of the prescribed fee is required.


YPT will follow the Public Health Orders as necessary those related to COVID–19. 

Confirmation and Acknowledgement

Upon payment of fees and membership you are stating that you understand, acknowledge, and agree with all YPT’s terms and conditions.

Changes to YPT’s terms and conditions can and will occur from time to time.p